Raise the limit on the number of mail rules above 100 
Use this IdeaSpace to post ideas about the Notes Client.

: -6
: 13
: 19
: Notes Client / Mail
: mail, rules, mailrules
: David Killingsworth4000 27 Mar 2008
: / Email
We have users who have lots of mail rules, in fact more than 100.  For this reason, they refuse to use Lotus Notes.
They are using Microsoft Outlook connector to connect to their Domino mailbox.  This is a support headache for us, and we are limited in a lot of things we want to do in our environment because of this pocket of users.
Of all of the complaints and issues that they have with Notes, the one point that we can't argue with is the limit on the number of mail rules that Notes has, but Outlook does not.

1) Paul Davies13558 (27 Mar 2008)
100 is clearly an arbitrary limit, but it seems to me that if people need more than that, then perhaps they need more dynamic rules.

I assume the rules are to put mail in folders according to the sender?

if domain a then folder a
if domain b then folder b etc

whereas a rule of...

if (list of domains) then create/place in folder called 'domain name'

would be simpler.

Have you analysed the user's rules?
2) Bastian Wieczorek8390 (27 Mar 2008)
wow... 100 Mailrules is a lot. And I think 1.000 user with 300 mailrules (1000x300=300.000) will have a bad impact on the router system. So I think this is the reason for the limitation.

But a autom. system which can optimize rules would be nice. For example... the user created a rule to move mails from XY into folder ZZ. After some days he remove the folder but forgott the rule. A cleanup task should deactivate this rule (I will create a new ideajam for this).

Or another example... the user blocked eMails from XY via rule 1 and via rule2 for user UU and with rule3 he blocked user WW. The autom. cleanup system should merge all these rules into only one.

Oh, and I would like to crosslink this here when we discuss the rule system:
Allow us to use X-Spam-Level in rules
{ Link }
3) Joseph Hoetzl5019 (27 Mar 2008)
While I promoted it because I don't feel restrictions like this should be there, but seriously...100+ mail rules? Sounds like PEBCAK...
4) Mark Sta Ana432 (27 Mar 2008)
yet another example writing applications bandaided by using end clients, rather than looking at the problem as a whole working out if there's a better way to do it.

how about getting the server to do more of the work? enterprise mail i.e. exchange and domino are great for allow people to talk, but let leave the spam filtering, av and complicated rules for specialised solutions i.e. mailsweeper, exim, qmail etc.

just cause client x has y features, doesn't necessary mean its the right way to approach the problem.
5) Gregory Engels1706 (28 Mar 2008)
I demote this. I think, 100 is pretty big number. For the guys who have some spetial needs there can be a special treatment, like mail processing agents, custom applications, etc...
6) David Lundy1694 (17 Apr 2008)
I like Paul's idea better of a dynamic rule set rather that requiring individual rules. It just makes more sense.

Besides...what user is going to want to maintain over 100 mail rules?
Answer: NO one.

Most folks who do this much micromanaging are supervisors who "Don't have time" to manage stuff like this. So they just keep adding and adding and adding...


Welcome to IdeaJam

You can run IdeaJam™ in your company. It's easy to install, setup and customize. Your employees, partners and customers will immediately see results.

Use IdeaJam to:

  • Collect ideas from employees
  • Solicit feedback and suggestions from employees and customers
  • Run innovation contests and competitions
  • Validate concepts
  • Use the power of "crowd-sourcing" to rank ideas and allow the best ideas to rise to the top

IdeaJam™ works with:

  • IBM Connections
  • IBM Lotus Quickr
  • Blogs and Wikis
  • Websphere Portal
  • Microsoft Sharepoint
  • and other applications.

IdeaJam has an extensive set of widgets and API's that allow you to extend and integrate IdeaJam™ with other applications.

Learn more about IdeaJam >>

IdeaJam developed by

Elguji Software Logo