Notes Client / Email 


Allow users to have multiple signature files which they can easily choose from

: Notes Client / Mail
: email, signature
Alan Lepofsky8175 - 02 2007 / (0)
I'd like to have a drop down list which enables me to choose the signature I want added to the email. (or blog/forum post)   Today I get around this by using my Paste Information application, but I'd rather have this integrated.

Allow users to define the font characteristics for new mail and replies.

: Notes Client / Mail
: email
Alan Lepofsky8175 - 02 2007 / (0)
This would be similar to permanent pen, but you would not have have to turn it on/off.
Mac makes this very simple.  (as does Outlook I beleive)

Option of which Email address to use on Send

: Notes Client / Mail
: email, notes, client, lotus
Keith Brooks6439 - 01 2007 / (0)
It would be nice to not need 5 or more location documents for all my emails.
While I can have one inbox, I can not have multiple outgoing email names/addresses from that one box, thus 5 different location docs/dbs, etc.
I can make personal stationery, but not personal email addresses?

Make it possible to select internet sender address when sending mail

: Notes Client / Other
: email, internet, sender
Jens-B. Augustiny848 - 15 2008 / (0)
Especially in the SMB market, where people are working for/under different organisations, but using only one mailfile/Notes-Identity it would be nice to have a way to select from different sending addresses, when sending to the internet, like some other mail clients do (drop down list or so).

I wish Notes 8 email image blocking allowed 'trusted' domains or users

: Notes Client / Mail
: email, images, block
Craig Wiseman24988 - 26 2007 / (0)
The Notes 8 delayed image loading for HTML mail is nice, but it'd be REALLY nice if you could set (and have it remember) trusted senders or domains that would load automatically.
Certain other email products have this functionality....

Remember "show images" for email addresses

: Notes Client / Other
: email, htmlemail, images
Scott Cochrane1847 - 13 2008 / (0)
I like the fact that the notes client doesn't immediately show images on an html email.  Especially as I might be looking at a bit of junk etc.
But I don't want to have to right-click "Show Images" everytime I receive an email from a trusted source ...

Lotus Notes - delayed / scheduled send

: Notes Client / Mail
: lotus notes, delayed, scheduled agents, send, email, send-by
Tom Randall205 - 16 2011 / (0)
I have been thinking and talking with colleagues and one useful tool/add on would to be able to draft an email (save it) and schedule Notes to send it delayed at a specific time.

The benefits include: being able to send personalised reminders to individuals; send ...

Centralised Stationery Store &/or provide stationery templates documents in mail file templatei

: Notes Client / Mail
: stationary, mail, email, template
Karen Hooper4016 - 24 2008 / (0)
Many times people benefit from the same type of stationary i.e. travel request.  Often I am doing end user training and showing them stationery and then someone will say "yeah I use stationary for such and such" & then everyone wants that stationery and then I have to show them ...

Make copying attachments work better

: Notes Client / Mail
: attachments, attachment, email
Alex Kassabov1327 - 21 2009 / (0)
I want to be able to right click on an attachment in an email message, select Copy, and then paste the attachment into a new message.  Even in 8.5 I often get other pieces of the original email together with the attachment.  The only way to reliably do it is ...

Include Address Source in Ambiguous Name Dialog Box

: Notes Client / Mail
: lotus notes clients, email, address book
Keith Taylor321 - 15 2009 / (0)
When addressing a message and using type-ahead I frequently encounter the ambiguous name dialog box.  There are many address resources: my local address book, the domino directory, condensed directory catalog, extended directory catalog, and now recent contacts.  Usually there's a few entries that come up in the dialog box that ...

Fix HTML mail rendering

: Notes Client / Other
: client, email, rendering
Jason Hook2740 - 07 2007 / (0)

Based on some recent experience the Notes client does a very poor job of rendering HTML mail.  As far as I can tell the problem relates to the clients interpretation of inline css.

Assuming that an email contains compliant CSS 1.0 instructions and XHTML I'd expect it to render well and currently it ...


Better Notification of Unsent mail

: Notes Client / Mail
: email, sent, unsent
Keith Brooks6439 - 07 2009 / (0)
I recently experienced irate users who were unaware that their mails had not been sent due to some ISP issues.
The users were workign remotely and replicated to send mail.
They were upset because Notes never tells the user in an obvious way that their mail has NOT been ...

Add Headers as a Condition Option in Mail Rules

: Notes Client
: mail, rules, email, headers
Luis Guevara1261 - 23 2007 / (0)
I think the mail rules would become really powerful if you could have email headers as an option for a condition.


Create Condition: Headers : Contains : X-Spam-Flag: YES
Action: Move to Junkmail

Show followup text on mouse over of flag in inbox/folders

: Notes Client / Mail
: followup, inbox, email, mailtemplate, mail
John Gustafson317 - 13 2008 / (0)

When user has added followup flag & text to email message:  show the followup text, in a pop up box, for that message when mouse pointer is in the "flag" column of the inbox or folders. 

Provides a quick way for user to read their own followup text or reminders without ...


For HTML mail, I'd like to be able to print the whole email

: Notes Client / Mail
: print, email, header
Craig Wiseman24988 - 21 2007 / (0)
The rendering improvements for HTML are great in Notes 8!
But .... it'd be realllly nice to be able to print the whole email, including From/To/Subject/Date info.

Add New Message with Stationery under New

: Notes Client / Mail
: mail, email, new email
Foua Vang2960 - 17 2009 / (0)
In the mail template, it would be nice to have New Message with Stationery... under the New drop down menu when creating a new message...

Provide keyboard shortcuts for common mail tasks

: Notes Client / Mail
: mail, keyboard, shortcut, email
Alan Lepofsky8175 - 08 2008 / (0)
I'd like to be able to click r to reply, a to reply to all, etc... like Gmail.

Drag emails to Day-At-A-Glance

: Notes Client / Other
: day-at-a-glance, email, meeting, appointment
Ove St°rholt603 - 10 2008 / (0)
It should be possible to drag an email og generic document and drop it in the Day-At-A-Glance sidebar plugin.
Even better; If the Day-At-A-Glance plugin had the possibility for showing time-slots, the document could be dragged directory to the time of day you wanted.

Make Selected Stationery the Default

: Notes Client / Mail
: email, stationary
Dennis Winkle866 - 27 2008 / (0)
Our users can create their own stationary, with their own letterheads.  They would really like to make that stationary the default whenever they create a new email message.  We don't want to add the letterhead to the template as we are trying to keep mods to the template to a ...

Add 'Save as..." to view menu to save (multiple) messages as .EML files

: Notes Client / Mail
: lotus notes clients, email, eml
Femke Goedhart521 - 29 2010 / (0)
With 8.5.2 the option of saving to .eml was introduced. Great addition, am absolutely loving it!!
There's just one inconsistency.
When I'm in a mail I have the option to click [FILE]; [SAVE AS...] which allows me to save that individual message to an external location as an ...

Recognize company name in recipient Type-Ahead

: Notes Client / Mail
: notes, client, mail, email, type-ahead, recipient
Kai Jemella139 - 08 2008 / (0)

It would great to type the company name in the recipient input field and get a result list of the employee's email addresses.

  • Send an Email to George Smith who works for Lucas ...

Print of calendar in color

: Notes Client / iNotes
: email, inotes, print
Tihomir Pantović148 - 22 2012 / (0)
Print of calendar is in black and white, which is not expected as user in all other interfaces can see calendar entries in diferent colors.
It looks like print preparation (generating pdf) is limited. Maybe it just neads some configuration.
Right click, View Image to see it in ...

Drag & Drop Folder Move CONFIRMATION

: Notes Client / Core/Frameworks (Incl. sidebar, rich text editor)
: drag and drop, folder, folders, email
Ryan Benech144 - 09 2012 / (1)
PROBLEM: Accidentaly drag a mail folder "somewhere"...
Solution: Prevent accidental folder moves by providing an option to confirm the drop after it has happened.
Lotus Notes has caused many frustrations over the years.  One common frustration I have heard from various sources (i.e. ) has been that the ...

Allow rules to check the "Principal", or check "Principal" as if it's "From"

: Notes Client / Mail
: mail, rules, email
Mike Woolsey4870 - 10 2011 / (0)
 Often I get emails that have crafted "Principal" fields, but are actually "from" a server or someone who signed an agent. It'd be useful to allow checking the Principal field as well

Add some views into the "Views" section of the Notes 8.5 mailbox

: Notes Client / Other
: email, views
Stephen Bailey1802 - 22 2012 / (0)
Another simple one.
By default, when you open an un-customised Notes 8.5 mailbox, the "Views" section doesn't contain any views. Simply put, it should!
Some examples might be:
By Sender
By Size
By Attachment
By Month
Mail Threads

Display Mail Sent notification in the rich client just like in iNotes

: Notes Client / Mail
: email, mail, mail sent notification
Alex Kassabov1327 - 25 2010 / (0)
In the latest iNotes client, when you send an email, there is a green bar displayed that tells you that 1 message was sent.  It stays there for a while.
I wish we had a similar very visual notice in the rich client.  I know that there is one at the ...

Update the inbox on local replicas with new mail arriving..

: Notes Client / Mail
: email, inbox, local-replica
Scott Cochrane1847 - 13 2008 / (0)
I have heard from several people and my own albeit limited experience backs this up: "outlook just seems to receive the email - none of this sending and receiving".  This is in connection with situations where the user is running a local replica of their mail file.
What I ...

Tune out of conversation

: Notes Client / Mail
: email, rules
Richard Kernick139 - 29 2007 / (0)
Enable easy creation of a rule to tune out of an email thread.
If the thread is of no interest (and I keep getting messages because someone chose to stick me in the cc list) I rightclick, choose 'Tune out'. This creates a rule based on the message ...

"follow-up complete" flag

: Notes Client / Mail
: fofollow-up, lotus notes, email
Mike Woolsey4870 - 28 2012 / (0)
It'd be nice to have a flag that records that I finished a follow-up on an email.
(My email is heavily customized, so it might've been missed on integration.)

Add auto word completion feature to mail body

: Notes Client / Mail
: mail, email
Subrahmanya Udupa59 - 06 2013 / (0)
I like the auto word completion feature in Symphony documents. It makes typing easy when we have to type certain words again and again.
It would be nice to have same feature for mail body editing.

Check for attachment in Lotus Notes by parsing email body

: Notes Client / Mail
: email, attachment, enhancement
Aswin Kumar65 - 16 2012 / (0)
There are many a times when we compose an email in lotus saying "Please find attached" or "Attachment is available" etc and forget to attach the required file!
This goes a long way and can have high impact / embarassment if it's an important attachment for a customer or ...

Mail file option to delete empty folders

: Notes Client / Mail
: email, mailfile
Scott Cochrane1847 - 01 2008 / (0)
With auto housekeeping running on a mailfile eventually I often end up with folders that did have email in them but no longer have email in them.  It'd be nice from the tools button or folders on the mailfile to be able to run a cleanup removing all folders from ...

Should spell check in Lotus Notes remember your choices when you save as a draft?

: Notes Client / Other
: spell check, email
Bob Balfe704 - 04 2010 / (0)
The behavior is, once you do a spell check, save the email as draft and go back to that email later you should not have to re-check the words you already have signed off on.

Emailing a subform from the current UI document

: Notes Client / Other Database Applications
: email, subform, copy, clipboard
Chad Martin60 - 11 2008 / (0)

I'm sure most of you are familar with the simple @Command([MailForward]) function. @Command([MailForward]) forwards the current document by placing its entire contents into a mail memo which the user then addresses and sends. I was tasked with duplicating this functionality, but for a subform on the current document. Futhermore, the ...


Mail rules run after reading

: Notes Client / Other
: mail, rules, email, mail rule, inbox, folders
Zoltan Szabo4849 - 11 2011 / (0)
Hi All,
I'm sure You have the same problem if You have a large complex folder structure. You got  a new mail, but the mail rule moves it into a folder somewhere deeeeeeep....then it's hard to find. Of course You can use "copy to folder" but then your inbox ...

Email Chaser View

: Notes Client / Mail
: email
Bruce Tan158 - 04 2009 / (0)
It would be nice to provide an "email chaser" view to show all sent emails with no response. (that means the recipient has not responded yet. An action button "Send Chaser" would trigger a new memo with preconfigured text. (i.e "did u miss this email?", etc)

Remove the "Reply with Internet-Style History" button

: Notes Client / Mail
: reply, mail, email, endusers
David Vasta2524 - 02 2007 / (0)
Did IBM do this just so you can annoy people with the ">' everywhere and to make it worse they give you and option in the preferences to change the charater. It's all pointless. RELPY and REPLY with HISTORY is fine.

Replace notes hierarcial names with email address

: Notes Client / Mail
: email, hierarchial, replace
Thomas Adrian2196 - 22 2009 / (0)
Notes hierarcial addressing is very confusing to users and must be replaced with standard email format.
IBM already have problems with Lotus traveler as the iPhone mail app only support email format, and they wiill run into even more problem in the future as they have promised to support ...


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